The 6 Big Objections Businesses Have To Using Cloud Based Storage

Posted by Bob Garst - Owner (technical perspective) on Thu,Jul 16, 2015 @ 09:29 AM

Companies that are still unsure about whether to allow their data to reside in the cloud or not can most likely compile a lengthy list of why this arguably might seem like a risky - if indeed, not bad - idea.

Don’t worry, longtime technology consultants & cloud file storage vendors have most likely heard it all. And the more closely we listen, the more it turns out that many of these concerns are fairly similar.

Let’s see if we can help by providing some reasonable responses to these objections:

It will cost too much to switch - You won’t really know this until you take the time to do more research into the offerings from the specific cloud providers and:  a.) estimate how much and what kind of data you’ll need to upload; b.) decide how much storage storage space would be required – for today plus future growth, and; c.) what features you’d like to avail yourself of. Generally, the costs associated with cloud storage is generally much less when compared to investing in hardware, software, installation, configuration, and on-going maintenance of an on-site solution.

It’s too complicated - How many times have we heard the mantra, “If it’s not broke, don’t fix it”? While this statement has merit when everything is running smoothly, it fails to provide a useful means to explore new features and benefits of alternatives. Essentially, using many cloud-based file storage solutions can be as simple as dragging or copying a file into a folder.  One piece of advice here:  Not knowing how to use something does not equate to it being too complicated.

No one will be able to access it - If there is one feature of cloud storage that many companies embrace, it is that any employee can access any data at anytime. Talk about an increase in productivity!  Robust administrative controls within cloud file storage solutions give the administrator the ability to decide who can see what files and on which devices.  Furthermore, depending on the service – much like the case on traditional in-house file servers - administrators can also have the ability to provide read-only or full editing capabilities on a user-level basis as well.

Too many people can access it - Our first thought here is, if you listed #3, then you shouldn’t be listing #4 (NOTE:  Sorry, couldn’t resist).  Cyber security is clearly an on-going and ever-increasing threat; and there have been blaring headlines about data breaches for entities ranging from department stores to the U.S. government. Cloud storage providers offer varying degrees of security to protect your business data. Fair questions include:

Does the cloud service provide for two-step verification as an optional but highly recommended security feature?  (NOTE:  This adds an extra layer of protection to your account).

Where is my data stored?

What form of encryption is used?

Is the data encrypted in transit and at rest?

Another option to minimizing risk is determining what data will and will not be uploaded to a cloud storage provider. Cyber criminals cannot take data that is not there.

We like our current local network - Some cloud storage providers work with your existing on-site databases to make some or all of the data available over the internet. This gives you the option to keep sensitive data local, and other data in the cloud. A local copy also provides access to your data when the internet is down or unavailable.

It’s easier to lose things in the cloud - Most on-site data is and should have multiple backups. It is no different with cloud storage providers but with a beneficial twist. Some providers allow for unlimited versioning of documents and have options that nothing is ever deleted. That trick is a little more challenging with your on-site servers

Microsoft’s Cyber Trust Blog discusses how common objections disappear once the process has been completed. An increase in administrative controls, constant on service, as well as hardware savings all contribute to the benefits of cloud storage. Click To Tweet